What we build for your team
An order-entry tool that fills in customer details, matches products and flags missing information. Staff can check each draft against the original request before approving it for the order system.
CUSTOMER EMAIL → ORDER DRAFT
Less order entry. More time to get orders right.
An order arrives by email or attachment. AI reads the details, matches products and prepares a draft. Your team checks it before it reaches your order system, without retyping every line.
AI AT WORKExample: from email to order
- Customer email
- AI drafts the order
- Your team reviews and approves
Less retyping. Your team still approves every order.
SEE WHAT YOUR TEAM RECEIVES
From a customer email to an order draft.
AI reads the email and matches the requested products to your catalog. It prepares an order draft and flags the missing delivery address for your team.
Illustrative example · fictional data
BEFORE · SHARED INBOX
Incoming order email
- Customer
- Harbor Trade · account C-104
- Subject
- Purchase order PO-2041
Please order 24 of your blue BX-40 storage boxes. Use our usual account terms. Thanks, Alex.
Original information for your team to check
AFTER · AI DRAFT FOR REVIEW
Order draft · awaiting missing details
- Customer / order reference
- C-104 / PO-2041
- Matched product code
- BX-40-BL · blue storage box
- Quantity
- 24 units
- Delivery address
- Missing — confirm with the customer
Records usedOrder email PO-2041 · product catalog BX-40-BL
Your team stays in control
The order handler confirms the delivery address and checks price and stock in the order system before approving the order.
The practical benefit
The customer, product and quantity are already filled in. Your team can focus on the missing address and final checks.
TEST IT ON YOUR OWN FILES
Find out what could improve.
Then put it to the test.
Start with one inbox and a few recurring file formats. Measure the full handling time, check product matches and missing details, and confirm your system can accept drafts before deciding on implementation.
The audit costs $1,250 USD net. We assess the current workload, data and potential benefit, then propose a separately priced pilot. The test gives you measured results and a recommendation. You decide whether to commission implementation.
See the example project budget ↗
Read a sample audit report ↗
See the example project budget ↗
Read a sample audit report ↗
Best fitWholesalers, distributors and e-commerce businesses with 30–500 employees whose teams retype orders from emails and attachments.
- 01
Receive a customer email and its agreed types of attachment.
- 02
AI: Read the order, match product codes and mark missing or conflicting details.
- 03
Check the draft and approve it for your order system.
For your team: Less retyping. Your team still approves every order.
BEFORE WE START
What your team brings.
- Sample order emails and attachments from the selected inbox.
- Your customer list, product catalog and known customer product codes.
- A sample file your order system accepts and the checks your team makes.
The person responsible for the task explains the rules and checks the examples. Your IT contact helps us confirm access to the files and systems the tool will need. See what your team provides at each stage.
MEASURE THE CHANGE
How we'll know it helps.
- Time spent preparing and checking each order.
- Order details your team has to correct.
- Approved drafts added to your order system without errors.
We compare the same types of work before and during the pilot, including checks and corrections. Then we weigh the time saved at your monthly volume against the cost of building and running the tool. Estimate the benefit for your team.
AFTER THE TEST
Review the evidence.
Choose whether to invest in implementation.
You receive the test results and a separate implementation quote. Implementation: From $6,500 USD net. Optional support: From $1,000 USD net / month. All prices exclude VAT. The quote lists hosting, AI service fees and other software costs separately.
In the first conversation, we explore what you want to improve, which examples would help us assess it and whether an audit is a useful next step.
