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VistulaCode

FOR WHOLESALE, DISTRIBUTION & E-COMMERCE

Give your team more time for customers.

Your team knows your products and customers. We help them make more time for sales, conversations and decisions that need their expertise. We test how AI could reduce work on order entry, product listings and routine replies using your own data, before you decide on implementation. For businesses with 30–500 employees.

Let's talk about your businessSee what we automate
AI-generated illustration of Michał showing an order-draft workflow to two colleaguesAI AT WORK

Example: from email to order

  1. Customer email
  2. AI drafts the order
  3. Your team reviews and approves

Less retyping. Your team still approves every order.

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WHOLESALEDISTRIBUTIONE-COMMERCE30–500 EMPLOYEES
AI-generated illustration of Michał showing an AI-drafted customer reply to a colleagueAI AT WORK

Three stages. You decide after each one.

  1. Audit: a plan and budget
  2. Pilot: test the value on your data
  3. Implementation: ready for daily use

Review the test results before deciding to invest in implementation.

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HOW WE WORK

First, establish what you stand to gain.

  1. 01

    Audit: choose a worthwhile change

    We find where work gets held up and what your team needs to make it easier. You receive estimated costs and benefits, plus a priced pilot plan. You can stop at the audit.

  2. 02

    Pilot: measure the value on your data

    We compare time spent and corrections before and during the test, including your team's checks. You see the evidence before deciding on implementation.

  3. 03

    Implementation: put a tested tool to work

    You receive a working tool connected to the agreed systems, training and instructions. Your team knows how to use it and where their decisions are needed. Monthly support is optional.

See how the project works

THREE WAYS WE CAN HELP

Less copying and pasting.
More time for customers.

Adding products, entering orders or answering delivery questions: which takes up the most time? Choose where to start. We work with wholesalers, distributors and e-commerce businesses with 30–500 employees.

AI-generated illustration of Michał reviewing supplier and product data at a workstation01 / SUPPLIER FILE → PRODUCT LISTING
  1. Supplier file
  2. AI prepares product listings
  3. Your team checks and approves

Product Catalog Automation

Every supplier sends a different spreadsheet? We build a tool that reads those files and prepares listings in the format your catalog needs. Your team checks the facts before approved products go into your catalog or store.

  • Put supplier details into the fields your catalog needs.
  • Draft descriptions and translations from checked product facts.
  • Show missing information before a product is published.

Get products ready for sale with less copying between files. Your team focuses on checking facts and filling the gaps.

See what is included
AI-generated illustration of Michał explaining a business workflow during a workshop02 / CUSTOMER EMAIL → ORDER DRAFT
  1. Customer email
  2. AI drafts the order
  3. Your team reviews and approves

Order Processing Automation

An order arrives by email or attachment. AI reads the details, matches products and prepares a draft. Your team checks it before it reaches your order system, without retyping every line.

  • Read customer details, products and quantities from order emails.
  • Find the matching product codes and mark uncertain matches.
  • Check prices, stock and the draft before adding the order to your system.

Less retyping. Your team still approves every order.

See what is included
AI-generated illustration of Michał showing an AI-drafted customer reply to a colleague03 / DELIVERY QUESTION → REPLY DRAFT
  1. Delivery question
  2. AI drafts a reply from order records
  3. Your team checks and sends

Customer Support AI

A customer asks about a delivery. Instead of searching several systems, your team gets the order details and a suggested reply together. They can check the source records, edit the answer and send it.

  • Find the order and delivery details your team is allowed to use.
  • Draft replies using those records and your customer service policies.
  • Keep sending replies and approving refunds in your team’s hands.

Less searching between systems. The suggested reply and its sources are together, ready to check.

See what is included

AI-generated illustrations.

30–500 employees

You already have an order system, a store and an inbox. We check where AI can help and how it can work with them. The audit shows where to start, what it could cost and how to judge the results.

See all 20 AI examples
AI-generated illustration of Michał explaining a business workflow during a workshopAI AT WORK

Is order automation worth the cost?

  1. Measure manual order entry
  2. Measure AI entry, checks and corrections
  3. Compare time saved with costs

See whether the value of time saved justifies the cost of building and running the tool.

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MAKE THE BUSINESS CASE

How much time could your team get back?

Take one task: entering orders from email. How long does it take today? How long would it take to check and correct an AI draft? Compare those figures with the cost of the tool to see whether the investment makes sense.

EXAMPLE CALCULATION · ASSUMPTIONS, NOT CLIENT RESULTS

1,000 orders per month. Assume handling falls from 12 to 4 minutes per order, including staff checks and corrections.

133.3 hfewer staff hours on order entry each month
$1,383 USDestimated monthly value of time saved, after running costs

Assumes $19 USD per staff hour and $1,150 USD in monthly running costs. Your team could put these hours to other work; payroll costs do not automatically fall. The paid pilot tests whether these assumptions hold for your business.

Use your own numbers

20 WAYS TO PUT AI TO WORK

Where does your team's time go?

Quotes, customer questions, product listings and stock planning. Explore 20 practical ideas: what AI could do, what stays with your team and how to tell whether the change is worthwhile.

01Prepare sales quotes sooner06Find answers to product questions14Find recurring reasons for returns20Plan purchasing and stock levels
Explore all 20 examples
AI-generated illustration of Michał reviewing supplier and product data at a workstationAI AT WORK

Example: 'When will my order arrive?'

  1. Delivery question
  2. AI drafts a reply from order records
  3. Your team checks and sends

Less searching between systems. The suggested reply and its sources are together, ready to check.

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INVEST WITH A CLEAR PURPOSE

Check the value first.
Then decide on implementation.

Each stage gives you something to base a decision on: an audit identifies the opportunity, a pilot tests the benefit, and implementation gives your team a working tool. You approve the scope and price of each stage separately.

01 / Where would a change make the biggest difference?

Automation Audit

Get a recommendation on what to improve, what it could cost and how to test the benefit before implementation.

$1,250 USD netSee what is included 02 / Does the value hold up in practice?

AI Pilot

Find out how much work the tool saves and how often it needs correcting. This is a paid test of one task using your data. The example price covers preparing customer order drafts.

Example: $3,000–$5,000 USD netSee what is included 03 / How do we move from testing to daily use?

Implementation & Team Training

Give your team the tested tool, agreed system connections and instructions. Know what runs automatically and which decisions stay with your staff.

From $6,500 USD netSee what is included

WORK DIRECTLY WITH THE FOUNDER

Speak directly with the person responsible for your project.

VistulaCode is an independent business based in Poland. You agree the scope, price and measures of success directly with the founder. Other specialists may help with delivery; you know who is responsible for what before work starts.

Meet VistulaCode
AI-generated illustration of Michał explaining a business workflow during a workshopAI AT WORK

How will we know the order drafts are useful?

  1. Your team shares sample orders
  2. We build a small test tool
  3. Your team checks the drafts

Your order manager tests real examples before you decide on implementation.

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LET'S TALK ABOUT YOUR BUSINESS

What would your team do with more time?

In a 20-minute call, tell us what your team types, copies or searches for every day, and what those hours could be used for instead. We'll explore where AI could help and what we need to check.

Let's talk about your business

20 minutes to explore what takes up your team's time